Best Project Management Software for Nonprofits in 2024

Running a nonprofit organization is a fulfilling but challenging endeavor that requires careful planning, efficient resource management, and effective collaboration among team members. To help you navigate the complexities of managing projects and achieving your mission, using a project management software solution can be a game-changer. We’re here to help you identify the right one for your organization with this guide to the best project management software for nonprofits.

Best Project Management Software:

Benefits of Using Project Management Software

Project management software has become an essential tool for nonprofits looking to streamline their operations, improve collaboration, and maximize their impact. By adopting a project management platform, organizations can effectively plan, execute, and monitor their projects, ensuring that they stay on track and within budget. 

  • Increased Efficiency and Productivity: Project management software helps streamline your workflow by keeping all your tasks, deadlines, and resources in one place. This allows you to focus on your mission and spend less time on administrative tasks.
  • Enhanced Collaboration and Communication: With project management software, your team can collaborate seamlessly, even if they’re working remotely. Features like real-time updates, chat, and file sharing make it easy to stay connected and on the same page.
  • Improved Project Planning and Tracking: Project management software allows you to plan and track your projects from start to finish. You can set milestones, assign tasks, and monitor progress to ensure your projects stay on track and within budget.

Top Project Management Software Services for Nonprofits

Selecting the ideal project management software for your nonprofit is a crucial decision that can significantly impact your organization’s efficiency and success. From ClickUp to Trello, we’ve researched and compiled a list of the top project management software services designed to cater to the specific requirements of nonprofits.

  1. Best Project Management Software Overall
  2. Smartsheet: Best Resource Management Features
  3. ClickUp: Best Project Management Software Overall
  4. Teamwork: Best for Client Work 
  5. ProofHub: Best for Large Organizations 
  6. Basecamp: Best User Interface 
  7. Trello: Best for Small Teams

1. is an intuitive project management platform that helps nonprofits coordinate tasks, manage resources, and track progress in real-time. The platform offers a wide range of customizable templates for various use cases, such as event planning, fundraising, and volunteer management.’s flexible building blocks allow you to create custom workflows and automate repetitive tasks, saving your team time and effort.

Key Features

  • Customizable project boards and templates
  • Gantt charts, calendar views, and timeline views
  • Automations and integrations with popular tools
  • Workload management and capacity planning


  • Basic Plan: $9/user/month 
  • Standard Plan: $12/user/month 
  • Pro Plan: $19/user/month 
  • Enterprise Plan: Custom pricing offers free and discounted plans for qualifying nonprofits.

2. Smartsheet

Smartsheet is a versatile project management tool that combines the familiarity of spreadsheets with the power of a project management platform. With Smartsheet, nonprofits can organize and manage tasks, track progress, and collaborate with team members in real-time. The platform offers a wide range of templates and integrations, making it easy to customize your workflows and connect with other tools you already use.

Key Features

  • Spreadsheet-style interface with enhanced collaboration features
  • Gantt charts, calendar views, and Kanban boards
  • Automations and integrations with popular apps
  • Resource management and allocation


  • Free Plan: $0/month 
  • Pro: $7/user/month 
  • Business: $25/user/month 
  • Enterprise: Custom pricing 

Smartsheet offers discounted pricing on paid plans for approved nonprofits. 

3. ClickUp

ClickUp is a powerful and flexible project management tool designed to help nonprofits streamline their workflows and collaborate more effectively. With its user-friendly interface and extensive customization options, ClickUp adapts to your organization’s unique needs. 

The platform offers a wide range of features, including task management, time tracking, goal setting, and reporting. ClickUp’s hierarchy system allows you to organize tasks into lists, folders, and spaces, making it easy to manage projects of any size or complexity.

Key Features

  • Customizable task statuses, views, and fields
  • Gantt charts, calendar views, and timeline views
  • Workload management and resource allocation
  • Goals, milestones, and reminders


  • Free Forever: $0/user/month 
  • Unlimited: $7/user/month 
  • Business: $12/user/month 
  • Enterprise: Custom pricing 

Nonprofit organizations can receive a discount on ClickUp’s paid plans.

4. Teamwork

Teamwork is an all-in-one project management solution designed to help teams collaborate, communicate, and deliver projects on time and within budget. The platform offers a comprehensive set of features, including task management, time tracking, invoicing, and reporting. Teamwork’s intuitive interface and customizable templates make it easy for teams to get started and adapt the platform to their specific needs.

Key Features

  • Task management with subtasks, milestones, and dependencies
  • Gantt charts and calendar views
  • Time tracking and resource management 
  • Customizable templates and workflows


  • Free Plan: $0/month for up to five users 
  • Deliver: $13.99/user/month
  • Grow $25.99/user/month 
  • Scale: Custom pricing  

5. ProofHub

ProofHub is a comprehensive project management solution that helps nonprofits plan, organize, and deliver projects efficiently. The platform offers a wide range of features, including task management, time tracking, file sharing, and proofing. ProofHub’s intuitive interface and customizable templates make it easy for teams to collaborate and stay on top of their projects.

Key Features

  • Gantt charts and calendar views
  • Time tracking and timesheets
  • File sharing and proofing
  • Custom project templates 


  • Essential: $50/month 
  • Ultimate Control: $150/month

ProofHub offers a 40% discount on their Ultimate Control Plan if billed annually. 

6. Basecamp

Basecamp is a simple and straightforward project management tool that helps small to medium-sized nonprofits streamline their communication and collaboration. The platform offers a range of features, including to-do lists, message boards, file sharing, and automatic check-ins. Basecamp’s minimalist design and intuitive interface make it easy for teams to focus on their work without getting overwhelmed by complex features.

Key Features

  • To-do lists with due dates and assignments
  • Message boards for team communication
  • File sharing and document collaboration
  • Automatic check-ins and progress updates


  • Basecamp: $15/user/month 
  • Basecamp Pro Unlimited: $299/month billed annually 

Basecamp offers nonprofits a 10% discount on paid plans. 

7. Trello

Trello is a visual project management tool that uses boards, lists, and cards to help nonprofits organize and prioritize their tasks. With Trello, teams can easily collaborate, assign tasks, and track progress in a simple and intuitive interface. The platform offers a wide range of integrations and automations, allowing nonprofits to connect Trello with other tools they already use.

Key Features

  • Kanban-style boards with customizable lists and cards
  • Due dates, labels, and attachments for tasks
  • Checklists and progress tracking
  • Automations and integrations with popular apps


  • Free Plan: $0/month 
  • Standard Plan: $5/user/month 
  • Premium Plan: $10/user/month 
  • Enterprise Plan: Starts at $17.50/user/month 

Trello offers discounted pricing for qualified nonprofits.

How to Choose the Right Project Management Software

Before choosing a project management software, take the time to assess your nonprofit’s specific needs. Consider the size of your team, the complexity of your projects, and your budget.

Considering Budget Constraints

As a nonprofit, you likely have a limited budget for software and tools. Look for project management software that offers a free plan or discounted pricing for nonprofits.

Evaluating Scalability and Integration Options

Choose a project management software that can grow with your organization. Look for tools that offer integrations with other software you already use, such as email, calendars, and fundraising platforms.

Seeking User-Friendly Interfaces

Your team members may have varying levels of technical expertise, so it’s important to choose a project management software with a user-friendly interface. Look for tools with intuitive navigation, clear instructions, and helpful tutorials.

Prioritizing Customer Support and Training Opportunities

When choosing a project management software, consider the level of customer support and training available. Look for tools that offer live support, online resources, and training sessions to help your team get up to speed quickly.